Quisumbing Torres

Work Arrangement - On Site 5 days a week; WFH is subject for approval

Position Summary

• Performs duties such as organize and maintain corporate records.
• Prepare various corporate secretarial documents.
• Perform all classes of corporate maintenance work.

Major Duties and Responsibilities

I. Prepare Corporate Documents

• Draft notices, waivers, and minutes of meetings for stockholders and boards.
• Prepare amendments to articles of incorporation, by-laws, foreign corporation licenses, and related filings.
• Prepare and file SEC reports such as GIS, NUF, MC28 updates, BOTD, and CAF.
• Draft board resolutions and SEC documents for appointment/change of resident agents.
• Prepare audit-related responses and affidavits as required.
• Draft and update Indemnity Agreements for Corporate Secretary roles and nominee-related documents.
• Draft email and other correspondences as requsted by Associates.
• Draft DocuSign requests for meeting documents signature, and ensure proper filing in iManage.
• Maintain Stock and Transfer Book and issue stock certificates.

II.  Monitoring

• Track annual meetings and ensure timely SEC filings and compliance.
• Monitor acceptance/rejection of filings and address SEC comments.
• Send reminders for meetings and reportorial requirements.
• Follow up on pending documents with clients and liaise with SEC for applications.
• Update CCPG monitoring list and coordinate document transmittals.

III. Others

• Coordinate with directors for meeting schedules.
• Review and supervise document turnover to clients or other providers.
• Perform such other duties and tasks as may be assigned by the CCPG Partner & Head of Corporate Legal Services / CCPG Corporate Legal Services Lawyers

Minimum Qualifications

Education

• Bachelor’s degree required; preferred fields include Political Science, Behavioral Sciences (Organizational & Social Systems Development), and Legal Management.

Experience

• At least 2 to 3 years of relevant work experience with a law firm/legal industry/legal department or with exposure in drafting various corporate legal documents.

Skills/Competencies Required

• Strong knowledge of corporate documentation and SEC filing requirements, including familiarity with procedures and compliance standards.
• Proficient in research, records management, and document retrieval.
• Excellent oral and written communication skills; able to build and maintain effective relationships with internal and external stakeholders.
• Detail-oriented, adaptable, and a collaborative team player.
• Strong organizational and time management skills; able to prioritize multiple tasks and work under pressure.
• Skilled in drafting reports, memos, and other legal documents.
• Ability to sort, categorize, and manage large volumes of information and data efficiently.
• Proficient in Microsoft Office applications (Word, Excel, Outlook) and adept at using document management systems and databases for efficient information handling.

Required Skills

• Organizing and Planning
• Attention to Detail
• Time Management

For more than five decades, we have helped top multinational and domestic companies drive their growth in the country. We provide global reach with deep local roots, delivering exceptional and effective legal advice and assistance to clients across borders seamlessly.

In 1963, the Firm was established as Collas and Guerrero, and later became known as Quisumbing Torres.

As part of Baker & McKenzie’s global network with more than 12,000 people in 77 offices in 47 countries, we offer market insight and international experience that few firms in the Philippines can match.

With our team of more than 50 Philippine lawyers, we are a full-service firm, advising clients in the Banking & Finance, Corporate & Commercial, Dispute Resolution, Employment, Immigration, Intellectual Property, and Tax practice areas. More specifically, we are able to deliver industry-specific advice on:

• Aviation, Aerospace & Defense
• Chemicals and Plastics
• Construction & Building Materials
• Consumer Goods & Retail
• Energy & Utilities and Climate Change
• Financial Services
• Food & Beverage
• Hotels, Resorts & Tourism
• Infrastructure
• Insurance
• Information Technology
• Manufacturing & Wholesale
• Media & Entertainment
• Mining & Metals
• Oil, Gas & Petrochemicals
• Pharmaceuticals & Healthcare
• Real Estate (including REITs)
• Services (including Outsourcing)
• Telecommunications
• Transportation & Logistics